The ideal candidate will be responsible for assisting our lawyers in all stages of litigation. The individual in this role primarily supports the firm’s trial team in a fast-paced civil litigation firm. Must have the ability to manage and coordinate complex litigation files, most of which are simultaneously scheduled for trial.
Responsibilities
- Calendar and manage all deadlines, including meetings, pre-trial and trial deadlines, depositions, motions, IMEs/DMEs, mediations, etc.
- Under attorney direction, draft correspondence, pleadings, and discovery, and regularly communicate with clients, experts, and defense counsel in an effective and courteous manner.
- Proactively monitor files and escalate/prioritize issues requiring attorney involvement to avoid calendaring conflicts and completion of multiple simultaneous deadlines.
- Under attorney direction, draft pretrial and trial documents including lists of jury instructions, exhibit and witness lists, short statements of the case, and motions in limine.
- Prepare binders for mediations, depositions, and trials (exhibit and trial binders for final status conferences and trials primarily for cases in LA PI Hub).
- Organize and analyze discovery and documentary evidence including medical records, DME reports, depositions, discovery, investigative, and other documents.
- Review, interpret, and prepare medical chronologies and summaries of medical records and deposition testimony (page/line summaries).
- Prepare and handle tracking and disposition of subpoenas or other requests for information, including maintaining indexes of records received, when, and whether summarized.
- Ensure the organization of files including maintenance and management of all documents, including creating, maintaining, and updating indices, chronologies, witness lists, and witness files.
- Conduct research using online media for experts, background searches, and case investigation.
- Perform other duties as assigned by the attorney or administration.
Qualifications
- 4+ years of prior civil legal assistant experience supporting litigators in civil defense or plaintiff-oriented litigation.
- Strong working knowledge of civil litigation and procedural deadlines, including pre-trial deadlines of demands for experts, exchange of experts, and fact and expert discovery cut-offs.
- Work ethic, diligence, and attention to detail.
- Professionalism, civility, and respect.
- Proficiency in MS Word, Excel, PowerPoint, and Outlook.
- Requires critical thinking skills, superior communication skills, decisive judgment, and the ability to work with minimal supervision.
- Performs timely handling of highly sensitive issues and materials related to cases.
- Proofreads personal work product.
- High School Diploma and Paralegal Certificate (or 4+ years of relevant work experience)
